Health Information Requesting Copies of Medical Records
Health Information Requesting Copies of Medical Records

An authorization to release a copy of a patient's medical record must be completed with the patient's name and date of birth. The authorization must be signed by the patient's legal guardian or the patient (if the patient is 18 years or older). Authorizations must be dated within one year of receipt are good for up to one year until completed. Once a valid authorization is received, we will respond to your request within 30 days.

Information Descriptions

Complete Record*

There is a charge for receiving the complete medical record; all charges are listed in the Charges section of this page. The Complete Medical Record includes every piece of medical documentation in the paper and electronic medical chart. Documentation includes the following: Nursing documentation, Vital statistics, Treatment Authorizations, Consents, Insurance Card updates, Outside Medical Records scanned.

Pertinent Information

There is no charge for receiving pertinent information. Pertinent documentation includes all documentation pertaining to doctors' diagnoses, test results and treatment for the last two years.

Forms

Patients, parents or legal guardians may request copies of medical records by using one of the release forms listed below.

If you want Children's Mercy to send medical records to another organization, use the following forms: 

If you want another organization to send medical records to Children's Mercy, use the following forms:

By law, a separate authorization must be completed to release copies of records from Developmental and Behavioral Sciences and/or the Child Psychiatry Clinic:

Charges

  Standard Fees - Medical Records Paper Standard Fees - Medical Records CD Radiology Images
Missouri* $23.38 + $.54 per page for records on paper Medical Records CD - $23.38 + $0.54 per page, up to $102.46 for records on disc. Additional fee of $21.89 can be charged for records stored off-site if the patient has not been seen in 10 years. $20.00 per disk
Kansas** Standard Med Rec Paper: $18.97 + $0.63 per page for first 250 pages, $0.45 per page over 250 pages. $5.15 per disk
+0.52 per page
Max charge: $25.77
$20.00 per disk

*Missouri charges are based on § 191.227 RSMo (effective 2/1/2014)
**Kansas charges are based on K.S.A. 65-4971

Payment

The Health Information Department will mail you an invoice before mailing the medical record request. You may pay by cash, check, money order or credit card to the Children's Mercy cashier located at each CMH location.
If copies are to be mailed to a doctor, hospital, or school, there is no charge.

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