Family Advisory Board Family Advisory Board Membership Guidelines

Family Advisory Board Membership Guidelines

Article I: Name

The name of the organization shall be Children’s Mercy Hospitals and Clinics Family Advisory Board (hereinafter referred to as “FAB.”)

Article II: Mission 
  • The Family Advisory Board seeks to promote progress that enhances the experiences of patients and families receiving care and support at Children’s Mercy Hospitals and Clinics.
Article III: Goals

The goals of FAB shall be:

  • To promote and support the mission, programs, services and initiatives at Children’s Mercy Hospitals and Clinics 
  • To promote communication between hospital staff and families
  • To assist with the education of Children’s Mercy staff and health care providers
Article IV: FAB Membership

Section 1: Composition

Family members of the FAB Board shall not exceed 21 families and shall be:

  • Users of Children’s Mercy services 
  • Parents or primary caregivers of patients or former patients
  • Representative of the diverse communities and populations served by Children’s Mercy

Hospital staff membership of the FAB Board shall include but is not limited to representatives of Administration, Medical Staff, Nursing, Patient Advocacy, Child Life, and Family Centered Care. Hospital staff membership is limited to 49% of total FAB membership.

Section 2: Process

  • Prospective members shall complete the FAB application and be interviewed by the Chairperson prior to being invited to join the FAB. 
  • Upon acceptance, members must complete a background check, an orientation to Children’s Mercy policies and expectations, and an orientation to FAB. 

Section 3: Terms of Service

  • The term of service of FAB members shall be a minimum of two (2) years. 
  • At the end of a two (2) year term, active FAB members who have met membership qualifications may be invited to serve another term. 
  • Background checks will be updated every two years for active FAB members.
  • Active FAB members participate in a minimum of 50% of the meetings per year. 
  • Attendance records are reviewed every six months and appropriate communication and action is facilitated by the FAB planning committee. Excused absences due to health care needs are excluded from the attendance expectation.
  • FAB members may serve an unlimited number of consecutive terms. 
  • FAB members wishing to terminate their membership or request a leave of absence must provide written notice of one (1) month to the Chairperson. 
  • Retiring FAB members may choose to become a Friend of FAB.

Section 4: Meetings

  • The FAB shall adopt a schedule of regular meetings. There will be an Annual Meeting during the month of January. 
  • Meeting notification, minutes, and correspondence will be facilitated and provided to all FAB members and staff by an assigned Administrative Assistant and the Family Centered Care Coordinators. Meeting minutes will be distributed at least seven (7) days before the next meeting. 
  • Staff representatives of Children’s Mercy and guests wishing to attend the FAB meetings shall make requests of the FAB planning committee to be placed on the agenda.
  • Child care will be provided during monthly meetings. Child Life must be notified at least five (5) days before the meeting to make appropriate arrangements.
  • A quorum consists of half plus one family member for the transaction of business at any meetings.

Section 5: Removal

Any member of the FAB Board may be removed at any time by the FAB planning committee or FAB majority vote if, in the judgment of either group, such removal shall be in the best interest of the FAB.

Article V: Officers

Section 1: Composition

  • The appointed officers of the FAB shall be a Chairperson and Chairperson Elect.

Section 2: Appointment 

  • The FAB planning committee shall submit candidates for approval by the FAB membership as a whole by June. 
  • The Chairperson Elect who will serve as co-chair of the committee during the first year of a cycle and act as the Chairperson the second year of a cycle. 

Section 3: Terms of Service

  • The term of service for the Chairperson shall be one (1) year. No FAB Chairperson shall serve for a period exceeding two (2) consecutive years.
  • The term of service for the Chairperson Elect shall be one (1) year.
  • Appointed Officers shall assume their duties on July 1st of each year.
  • Both the Chairperson and the Chairperson Elect must attend 80% of the monthly FAB meetings. Excused absences due to health care needs are excluded from the attendance expectation.
  • Appointed Officers shall serve until their successors are appointed and qualified.

Section 4: Duties

  • Chairperson – The duties of the Chairperson shall be those assigned by the FAB, including:
    • Preparing meeting agendas as part of the FAB planning committee
    • Presiding over FAB meetings
    • Providing overall direction of FAB activities
    • Being the official spokesperson for the FAB
    • Keeping FAB members abreast of pertinent information affecting the FAB
    • Soliciting and/or interviewing membership candidates
  • Chairperson Elect – The duties of the Chairperson Elect shall be those assigned by the FAB planning committee or the Chairperson, including performance of the duties of the Chairperson as needed.

Section 5: Vacancy of Position

A vacancy in a FAB Chairperson or Chairperson Elect position shall be filled by the FAB Planning Committee.

Article VI: Planning Committee

The FAB Planning Committee is comprised of the Chairperson, the CMH Family Centered Coordinators, the Director of Child Life and Volunteer Services, the Assistant Director of Child Life, and the Patient Advocate Director. The Committee meets monthly to determine meeting agendas and conduct other business in support of FAB.

Article VII: Friends of FAB

Friends of FAB shall be:

  • users of Children’s Mercy services 
  • parents or primary caregivers of patients or former patients
  • representative of the diverse communities and populations served by Children’s Mercy
  • actively supporting the mission of FAB through individual or group initiatives
  • invited to the annual FAB meeting in January
Article VIII: Alumni of FAB

Alumni of FAB shall be:

  • previously active FAB family members
  • ad-hoc, non voting members of FAB
  • invited to the annual FAB meeting in January
  • offered the option of receiving FAB meeting minutes
  • invited to participate in special events and projects
  • eligible to become active Patient Family Advisors
Article IX: Amendment of Guidelines

These guidelines will be reviewed as needed or requested by the FAB planning committee and/or FAB members. Amendments will be proposed as needed by the FAB planning committee. Adoption of the proposed amendment shall required a two thirds (2/3) vote of the FAB.

 

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